Vehicle Configurator & Order Management

Drivers choose within policy. You stay in control.

Your grade and policy rules turn a ratebook into each driver's own choice list. Drivers configure, see the whole-life cost and tax, and order. Approvals, tracking and handover all happen in the same place.

Request a demo See the workflow
A driver's vehicle options within their grade, filtered by body type and fuel type

Workflow

From policy to handover, in one connected workflow

Policy at one end, a vehicle on the drive at the other, and every step in between tracked. Company car and salary sacrifice orders run through the same engine.

  1. Set policyGrades, eligibility, CO2 and fuel-type rulesFleet team
  2. Choice listEach driver sees only what policy allowsDriver
  3. ConfigureOptions and packs, with whole-life cost and BiKDriver
  4. QuoteFrom one supplier, or multi-bid across a panelDriver
  5. ApproveApproval workflow, with trade-up rulesFleet team
  6. Order & trackOrder status and estimated delivery updatesBoth
  7. HandoverVehicle and agreements set up automaticallyBoth
Configuring a vehicle: colour, wheel and trim options, each with its price

Drivers configure options and packs, and see the price of each choice.

Capabilities

Consistent decisions, faster approvals

Policy & grade rules

Turn a ratebook into a personalised choice list, with trade up, trade down and contributions.

Configurator

Manufacturer data, options and packs from industry-standard vehicle data.

Whole-life cost & BiK

Total cost of ownership and Benefit in Kind information for drivers as they choose.

EV transition

CO2 and fuel-type restrictions that steer choices towards your EV policy.

Eligibility controls

Grades and policy rules decide who can order what, and what they can choose.

Approval workflows

Orders routed for approval automatically, with every decision recorded.

Supplier-neutral

Works with your chosen leasing and funding partners.

Order tracking

Order status and estimated delivery updates for drivers and stakeholders.

Straight into in-life

On delivery, the vehicle is ready for compliance, checks and reporting.

The driver portal Vehicles page with a Find your new company car banner and a View my choice list button

For drivers

Drivers are invited to order at the right time

When a driver is due a new vehicle, Combiine invites them to choose one, in the same app and portal they use every day. If they haven't ordered, they're reminded and chased automatically, so replacements happen on time and your team isn't left chasing.

  • Invitations sent when a driver is due a new vehicle
  • Automatic reminders and chasers until an order is placed
  • "Find your new company car" from the driver's vehicles page
  • Order progress in the Driver App, with no separate supplier logins

Flexible supply

Company car or salary sacrifice. Solus or multi-bid.

However you supply vehicles, it's one workflow. Policy, quoting, approvals and handover work the same way, and every order feeds straight into in-life management.

  • Company car and salary sacrifice ordering
  • Quotes from a single supplier or multi-bid across a panel
  • Driver self-service and e-signature
  • Approval workflows you configure
  • Vehicle and agreements set up automatically on acceptance

See policy-driven ordering in action

We'll show you a driver's choice list, an approval and the handover into in-life management.

Request a demo Contact us